Frequently Asked Questions (FAQ’s)
Q. Can I submit an abstract if it was previously presented at another conference?
A. It depends. Your abstract will not be eligible for consideration if the paper has been presented at a U.S. national or international meeting held in North America BEFORE the SCAI Annual Scientific Sessions in Partnership with ACC i2 Summit. You may submit an abstract if it will be presented at a conference taking place AFTER the SCAI-ACCi2 meeting. Additionally, abstracts are not eligible for consideration if the manuscript of the abstract has been published BEFORE the SCAI-ACCi2 meeting.
Q. How many abstracts can I submit?
A. There is no limit to the number of abstracts an investigator may submit; however, an investigator is not able to present more than two abstracts. If more than 2 abstracts are accepted from an investigator, one of the co-authors must present the additional papers.
Q. Can I enter authors and institutions in my abstract title?
A. Do not include authors or authors in the title. If you do, they will be removed by staff which may subject your submission to errors if printed.
Q. Does the order in which the authors are listed on the abstract matter?
A. No, but keep in mind that the order they are listed on the abstract, is the order they will appear listed in publications if the abstract is selected for presentation. Only the person whose name is underlined in the author block is considered the presenting author, no matter where their name is listed in the abstract.
Q. If I don’t know the presenting author’s ID number, can I use mine instead?
A. No. The presenting author’s ID number must correspond with the name that we have on file. If the name and ID number don’t match, the presenting author will not be recognized as such, and will not be eligible to register as in the Abstract Presenter category in December.
Q. How many institutions can I list for a single abstract?
A. The system only allows fields for 2 institutions and only those 2 institutions will appear in print. The institutions will be printed after the author name block, so there is no way to differentiate which authors are from which institution.
Q. What is the maximum number of characters that my abstract may contain?
A. Your abstract may not contain more than 1,900 characters not including spaces. Regardless of the size, a single graphic or table created equals 600 characters and is included as part of the 1,900 character limit.
Q. Can I use abbreviations in my abstract?
A. You may use abbreviations in your abstract body; however, please limit the abbreviations to 5 or less. DO NOT use abbreviations in the title.
Q. Do I have to enter my abstract in a specific format?
A. Yes. The abstract body text contains headings which have already been formatted for you. They are Background, Methods, Results, and Conclusion.
Q. What is the size of a graphic?
A. A graphic is not greater than 3 inches wide and 2 inches high (600 by 400 pixels). Please refer to the graphics section in the submission instructions document for further assistance.
Q. How will I know if my abstract has met all of the required criteria and is ready for submission?
A. There is a checklist on the left hand side of the abstract screen, which shows the status in relation to completion of your abstract. Your abstract is complete and ready for submission when you see the words “This submission is complete” in the Review My Work section.
Q. Will my abstract be processed if I leave it in an Incomplete Status?
A. No. Your abstract must be in a Complete status before it can be processed. If you don’t conform to the character limits or DO NOT complete all required fields, your abstract will be in an incomplete status and will not be submitted for review.
Q. Can I revise my abstract after it has been submitted?
A. Yes, you may edit your abstract until 11:59 p.m. on Thursday, November 1. Note: Each time you make a change to your abstract a new date stamp will appear.
Q. Can I make changes/additions to my abstract after the submission deadline?
A. No changes can be made to the abstract once the submission deadline has passed. If selected for presentation, your abstract will be printed exactly the way that it was submitted. Also an author’s name can not be added or deleted after the submission deadline. Any corrections to the abstract will need to be made at the time of presentation.
Q. When will I be notified as to whether or not my abstract has been selected?
A. Notifications will be sent to the presenting author no later than December 13th. Only the person who is listed as the presenting author will be notified. It is up to this person to notify the remainder of the co-authors. As such, please make sure that the contact information for the presenting author is up to date. Notifications are sent to all presenting authors whether their abstract is accepted or rejected.
Q. Are all of the authors eligible for the reduced registration rate?
A. No, only the author identified as the presenting author is eligible to register in the Abstract Presenter category and receive the $75 registration rate. Registrations will not be accepted in this category until December 18, 2007. Abstract presenters who wish to register and secure housing before abstract notification should register in the appropriate category (member, nonmember, etc.) and request a refund of overpaid fees if their abstract is accepted. Please allow four to six weeks for refunds to be processed.
All presenters mus register online or complete a registration form to obtain a hotel reservation and meeting badge.
Any co-authors wishing to attend the meeting must register in their appropriate category.
Q. How do I withdraw my abstract?
A. In order to withdraw your abstract, you must send an email to kturner@acc.org indicating your intent to do so. Within the email text, please include the control number of the abstract, the title of the abstract, and the author’s names.
Q. Who do I contact for technical assistance while submitting an abstract?
A. Please contact OASIS Technical Support at (217) 398-1792, Monday through Friday, between the hours of 9 a.m. and
5 p.m. central time.